Accounting and Administrative Assistant

Location: Tampa, FL (ideally, to allow for occasional in-person collaboration with colleagues), other locations in Mid-West or East Coast considered.
Work Model: Remote / Hybrid
Salary: $50,000 – $60,000

Company

IMS values collaboration, initiative, and professional growth, and we work together to deliver exceptional service while maintaining a friendly, supportive environment.

The Role

The role is a broad scope bookkeeping and administration position, with exposure to our Payroll, Tax and Accounting specialists. We are looking for a highly organised professional, keen to roll up their sleeves and get involved in any task.  The successful candidate will be diligent and have friendly and efficient client communication skills. They will be able to work autonomously whilst maintaining accuracy and consistency. They will take responsibility for the accounts payable and receivable activities for our clients, including payroll liaison with external providers.

What we offer

• Hybrid working or remote from East Coast or Mid-West with opportunities for in-person collaboration
• Opportunity to develop your career across accounting, payroll, tax, and office management
• Generous healthcare coverage including dental, vision, 401(k)
• 20 days PTO
• Annual team conference and social event 
• Remote office IT equipment
• Friendly, supportive, multinational team environment

The ideal candidate

• Be detail-oriented and accountable, taking responsibility for tasks and seeing them through to completion
• Approach work with a helpful, can-do attitude, supporting colleagues wherever needed
• Demonstrate adaptability, multitasking, and problem-solving skills, balancing competing priorities while maintaining accuracy
• Self-learn and quickly pick up new systems, processes, and software independently
• Communicate clearly, professionally, and friendly, with both internal team members and external clients

In this role, you will not only support day-to-day operations but also have the opportunity to develop your career, gain exposure to a range of accounting and tax activities, and take on increasing responsibility as you grow with the company.

Key Responsibilities

Accounting & Tax Support:

• Assist accounting and tax teams as needed, liaising via Teams calls, chat, and email
• Prepare and send invoices to clients
• Prepare payments and pay suppliers
• Receive and deposit client payments
• Maintain the General Ledger
• Support managers with year-end closing activities
• Prepare payroll
• Assist managers with tax administration tasks

Administrative & Office Support:

• Assist with mail pick up and e-distribute mail 
• Support ad hoc office management and administrative duties or projects
• Book travel and log expenses in our systems
• Help arrange travel, events, and team gatherings
• Stock and maintain the office and prepare it for meetings
• Manage the coordination and purchase of staff gifts for birthdays, recognitions, and other ad hoc events

Skills and experience required:

• Bachelor’s degree in Finance, Accounting, or Business Administration, or relevant work experience
• Understanding of bookkeeping and accounting principles
• Familiarity with accounting software
• U.S. payroll experience is an advantage
• Strong software and Excel aptitude, with a willingness and motivation to develop any areas where further skills are needed (eg pivot tables, formulas).
• Fluent in English with excellent verbal and written communication skills
• Strong organizational and time management abilities
• Professional, courteous, and proactive approach to internal and client communication

To apply

Please apply by attaching your resume in PDF format and keeping an eyes on your messages or email to progress your application. 

Video screenings will commence immediately and be between 10.00 -14.00 PST daily. Weekend times are also available; please indicate if you are available for weekend calls in your application.